Center for Cognitive Neuroscience - User contributions [en]

FIRMM

2023-06-23T19:36:59Z

Jaredgil: /* XA30 */

'''Framewise Integrated Real-time MRI Monitoring (FIRMM)'''
*[https://nousimaging.com/solutions/ Product Site]
=Tablet FIRMM=
'''FIRMM can track bold EPI, Diffusion, and volume navigator (vNav) T1 and T2 sequences.'''

==XA30==
*FIRMM on XA30 is seamlessly integrated and starts automatically via settings in the bold, diffusion, and vNav sequences. No user input is necessary.
*If your project would like to utilize FIRMM, please reach out to CCN techs.
[[File:FirmmTablet.png| 400px | thumb | FIRMM Tablet Start Screen ]]

==VE11C - ARCHIVED==
*Register a subject on the scanner (normal procedure).
*Check the threshold value on the tablet (the dotted lines above and below the 0 line) and change the value under the Settings tab if desired.
*Open up the Windows start menu (CTRL+ESC).
*Right click on the 'FIRMM start one patient' towards the top of the menu and click open.
**A pop-up will appear asking whether this file is secure, select 'Run'.
*A new pop-up will appear that has a large 'CONNECTED' message.
*Start your scan and participant motion metrics will appear on the FMRI, DWI, or T1/T2 tabs (if using vNav structural).
*Note that the percentage reflects the aggregate motion metrics up to the current moment. If you're looking for the percentage that corresponds to only a particular series, tap "Show Series" and make sure only the one you're interested in is checked.
*No need to take any further action when your scan is complete. If the next group intends to collect FIRMM data, they will start the process again (register patient, right click "FIRMM start one patient", etc.) and the tablet will automatically sync with the new functionals as they are acquired.

=Research FIRMM (decommissioned)=
'''Make sure Advanced User mode is enabled''' - You will know it is if the MARS_SSH shortcut is visible on the start menu.

FIRMM Instructions:
#Press CTRL+ESC on console --> STOP FIRMM Session
#Register your participant.
#Press CTRL+ESC on console --> START FIRMM Session
#Close out of terminal and X11 on the iMac.
#* Go to "XQuartz" or "Terminal" menu at the top left of the screen, then scroll down and click "Quit"
#Double click "FIRMM.command" icon on desktop. This should open up the terminal.
#Type FIRMM into command line and press Enter.
#Terminal should start spitting out lines, X11 should open up and you should see a message on the terminal window that says "Waiting for DICOMs..."
#Click on the Start button on the X11 FIRMM application window.
#When your functional scan starts, volumes should start appearing after ~45sec delay.

File:FirmmTablet.png

2023-06-23T19:36:13Z

Jaredgil: Photo of FIRMM tablet screen.

== Summary ==
Photo of FIRMM tablet screen.

Staglin MR Suite

2023-06-13T16:43:46Z

Jaredgil: /* CCN MR Documentation */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Dr. Robert Welsh to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. You will need to enroll in the Staglin Center Safety module on BruinLearn. Please get an enrollment link from your lab manager or contact CCN personnel if your lab admin does not have it.
* The process is summarized as follows and outlined in more detail on the BruinLearn module:
# Attend a Walkthrough Training session (in person at CCN).
# Submit the Walkthrough Worksheet and pass the Walkthrough Exam (on BruinLearn).
# Attend an Operations Training session (at CCN).
# Pass the Operations Exam (on BruinLearn).
*'''Operations Training:''' CCN offers multiple trainings per month to familiarize individuals with operations in the MR suite. Attending one of these sessions is required as part of the safety certification process, but established users may also attend if they need to re-familiarize themselves with the system (e.g., after a significant time away). Please enroll in the BruinLearn course and check the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics can be arranged as necessary.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Metal Screening:''' All participants need to be diligently screened for contraindications to MR imaging during recruitment. Review and sign the [https://drive.google.com/file/d/1aUwmgXoij_czd8YktXmo0yDLjpqbuUpm/view?usp=sharing Metal Screening Form] with each participant for each scan session. If there are any items of concern, follow up with your participant for more information, collect all relevant documentation from them and/or their medical team, and pass everything along to CCN staff for a final decision. Do not ask CCN about your participant's implant or device without first researching the relevant background. See [[Staglin_MR_Suite#Implants_.26_Devices | Implants and Devices]] on this page for commonly-asked questions.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Project Information==
*When adding a new project to the system, it's important to fill out all fields in the New Project Form.
*This includes IRB, Funding, Personnel, as well as project specific information regarding start and end dates, expected number of scans per week, total scan load, duration, and whether the project has any scheduling constraints.
[[File: AddProjInfo.png| 200px | thumb | left | Project Information Form ]]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
===Scan Costs===
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1oKXD0I-bfHry6axPdoW7ECzzJWpMSVCd/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-06-08T16:10:41Z

Jaredgil: /* Project Information */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Dr. Robert Welsh to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. You will need to enroll in the Staglin Center Safety module on BruinLearn. Please get an enrollment link from your lab manager or contact CCN personnel if your lab admin does not have it.
* The process is summarized as follows and outlined in more detail on the BruinLearn module:
# Attend a Walkthrough Training session (in person at CCN).
# Submit the Walkthrough Worksheet and pass the Walkthrough Exam (on BruinLearn).
# Attend an Operations Training session (at CCN).
# Pass the Operations Exam (on BruinLearn).
*'''Operations Training:''' CCN offers multiple trainings per month to familiarize individuals with operations in the MR suite. Attending one of these sessions is required as part of the safety certification process, but established users may also attend if they need to re-familiarize themselves with the system (e.g., after a significant time away). Please enroll in the BruinLearn course and check the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics can be arranged as necessary.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Metal Screening:''' All participants need to be diligently screened for contraindications to MR imaging during recruitment. Review and sign the [https://drive.google.com/file/d/1aUwmgXoij_czd8YktXmo0yDLjpqbuUpm/view?usp=sharing Metal Screening Form] with each participant for each scan session. If there are any items of concern, follow up with your participant for more information, collect all relevant documentation from them and/or their medical team, and pass everything along to CCN staff for a final decision. Do not ask CCN about your participant's implant or device without first researching the relevant background. See [[Staglin_MR_Suite#Implants_.26_Devices | Implants and Devices]] on this page for commonly-asked questions.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Project Information==
*When adding a new project to the system, it's important to fill out all fields in the New Project Form.
*This includes IRB, Funding, Personnel, as well as project specific information regarding start and end dates, expected number of scans per week, total scan load, duration, and whether the project has any scheduling constraints.
[[File: AddProjInfo.png| 200px | thumb | left | Project Information Form ]]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
===Scan Costs===
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

File:AddProjInfo.png

2023-06-08T16:06:49Z

Jaredgil: Project information form on the SISTAT site.

== Summary ==
Project information form on the SISTAT site.

FIRMM

2023-06-06T21:23:20Z

Jaredgil: /* Tablet FIRMM */

'''Framewise Integrated Real-time MRI Monitoring (FIRMM)'''
*[https://nousimaging.com/solutions/ Product Site]
=Tablet FIRMM=
'''FIRMM can track bold EPI, Diffusion, and volume navigator (vNav) T1 and T2 sequences.'''

==XA30==
*FIRMM on XA30 is seamlessly integrated and starts automatically via settings in the bold, diffusion, and vNav sequences. No user input is necessary.
*If your project would like to utilize FIRMM, please reach out to CCN techs.

==VE11C - ARCHIVED==
*Register a subject on the scanner (normal procedure).
*Check the threshold value on the tablet (the dotted lines above and below the 0 line) and change the value under the Settings tab if desired.
*Open up the Windows start menu (CTRL+ESC).
*Right click on the 'FIRMM start one patient' towards the top of the menu and click open.
**A pop-up will appear asking whether this file is secure, select 'Run'.
*A new pop-up will appear that has a large 'CONNECTED' message.
*Start your scan and participant motion metrics will appear on the FMRI, DWI, or T1/T2 tabs (if using vNav structural).
*Note that the percentage reflects the aggregate motion metrics up to the current moment. If you're looking for the percentage that corresponds to only a particular series, tap "Show Series" and make sure only the one you're interested in is checked.
*No need to take any further action when your scan is complete. If the next group intends to collect FIRMM data, they will start the process again (register patient, right click "FIRMM start one patient", etc.) and the tablet will automatically sync with the new functionals as they are acquired.

=Research FIRMM (decommissioned)=
'''Make sure Advanced User mode is enabled''' - You will know it is if the MARS_SSH shortcut is visible on the start menu.

FIRMM Instructions:
#Press CTRL+ESC on console --> STOP FIRMM Session
#Register your participant.
#Press CTRL+ESC on console --> START FIRMM Session
#Close out of terminal and X11 on the iMac.
#* Go to "XQuartz" or "Terminal" menu at the top left of the screen, then scroll down and click "Quit"
#Double click "FIRMM.command" icon on desktop. This should open up the terminal.
#Type FIRMM into command line and press Enter.
#Terminal should start spitting out lines, X11 should open up and you should see a message on the terminal window that says "Waiting for DICOMs..."
#Click on the Start button on the X11 FIRMM application window.
#When your functional scan starts, volumes should start appearing after ~45sec delay.

Staglin MR Suite

2023-06-06T21:17:13Z

Jaredgil: /* Project Management at Staglin */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Dr. Robert Welsh to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. You will need to enroll in the Staglin Center Safety module on BruinLearn. Please get an enrollment link from your lab manager or contact CCN personnel if your lab admin does not have it.
* The process is summarized as follows and outlined in more detail on the BruinLearn module:
# Attend a Walkthrough Training session (in person at CCN).
# Submit the Walkthrough Worksheet and pass the Walkthrough Exam (on BruinLearn).
# Attend an Operations Training session (at CCN).
# Pass the Operations Exam (on BruinLearn).
*'''Operations Training:''' CCN offers multiple trainings per month to familiarize individuals with operations in the MR suite. Attending one of these sessions is required as part of the safety certification process, but established users may also attend if they need to re-familiarize themselves with the system (e.g., after a significant time away). Please enroll in the BruinLearn course and check the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics can be arranged as necessary.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Metal Screening:''' All participants need to be diligently screened for contraindications to MR imaging during recruitment. Review and sign the [https://drive.google.com/file/d/1aUwmgXoij_czd8YktXmo0yDLjpqbuUpm/view?usp=sharing Metal Screening Form] with each participant for each scan session. If there are any items of concern, follow up with your participant for more information, collect all relevant documentation from them and/or their medical team, and pass everything along to CCN staff for a final decision. Do not ask CCN about your participant's implant or device without first researching the relevant background. See [[Staglin_MR_Suite#Implants_.26_Devices | Implants and Devices]] on this page for commonly-asked questions.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Project Information==
*When adding a new project to the system, it's important to fill out all fields in the New Project Form.
*This includes IRB, Funding, Personnel, as well as project specific information regarding start and end dates, expected number of scans per week, total scan load, duration, and whether the project has any scheduling constraints.

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
===Scan Costs===
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-04-22T17:56:48Z

Jaredgil: /* CCN Space */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Dr. Robert Welsh to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
===Scan Costs===
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:28:50Z

Jaredgil: /* Project Management at Staglin */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
===Scan Costs===
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:27:38Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*Full list of pricing available in the image on the right of this section
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:26:45Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*See below chart of full list of pricing
[[File: Staglin_MRI_Scanner_Costs.png| 300px | thumb | right | Scanner Pricing - Hourly ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:26:07Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*See below chart of full list of pricing
[[File: Staglin_MRI_Scanner_Costs.png| 400px | thumb | right | Create Passport ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:25:56Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*See below chart of full list of pricing
[[File: Staglin_MRI_Scanner_Costs.png| 200px | thumb | right | Create Passport ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:25:39Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*See below chart of full list of pricing
[[File: Staglin_MRI_Scanner_Costs.png| 200px | thumb | left | Create Passport ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:25:26Z

Jaredgil: /* Scan Costs */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends
*See below chart of full list of pricing
[[File: Staglin_MRI_Scanner_Costs.png| 200px | thumb | center | Create Passport ]]
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-21T21:24:12Z

Jaredgil: /* Funding */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding & Costs==
==Scan Costs==
*Current pricing for the scanner is set at $600 per hour (incremented at $150 every 15 minutes) during "Prime Time" hours.
**Please note this will increase to $650 per hour in the Fall of 2023
*Scanning is priced at a reduced rate for "After Hours" and Weekends

===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

File:Staglin MRI Scanner Costs.png

2023-03-21T20:42:22Z

Jaredgil: Cost breakdown of MRI charges.

Cost breakdown of MRI charges.

BOLDscreen Display

2023-03-20T17:34:55Z

Jaredgil: /* BOLDscreen Coloration Issue */

===BOLDscreen 24" LCD Display===

*[https://www.crsltd.com/tools-for-functional-imaging/mr-safe-displays/boldscreen-24-lcd-for-fmri/ Product Site]

=Setup=
If everything is working correctly, setup should be quite straight forward.
*The BOLDscreen connects via HDMI cable labeled "Display".
*Plug in the display cable to the stimulus laptop or CCN iMac, and the BOLDscreen should mirror the display exactly.
**Often an adaptor is required, CCN offers all the usual adaptors needed (HDMI to USB-C, Mini Display, VGA).
**Please note the Mini Display adaptor only connects in one direction! This is important so you don't damage the display port on the iMac or other devices.
*In addition, the display splitter is setup with an external monitor located to the right of the console computer which should mirror the BOLDscreen so users are able to see exactly what the participant sees.

=Troubleshooting=
'''Make sure the power to the HDMI splitter is on and the HDMI cables are plugged into the correct places (see labels)!'''
==Admin==
*See editing comments in this section for issues with BOLDscreen hardware.


==BOLDscreen Coloration Issue==
There is a known bug with newer MacBooks where the image has a pink tint. This is actually not an issue with the BOLDscreen, but with how the color settings on the Macbook interact with the HDMI splitter. There are two workarounds available.

===Intel Based Chips===
*If the Macbook has an Intel processing chip (i5, i7 etc.), there is a script available which will correct the color settings to allow use with the external monitor
**Please make sure to have Ruby downloaded onto your Macbook and download the patch from this [https://gist.github.com/adaugherity/7435890 GitHub site]
**If the user would like to attempt with assistance, please follow instructions from this [https://gist.github.com/ejdyksen/8302862 Github site]
**Reach out to CCN Staff to coordinate patch if assistance is desired

===Silicon Based Chips===
*If the Macbook has an Apple Silicon chip (M1/M2), then the current script doesn't work unfortunately. The workaround is to bypass the splitter altogether. This does mean forgoing the external monitor.
*#Unplug the BOLDscreen HDMI from the back of the HDMI splitter (labeled BOLDscreen)
*#Connect any adaptors necessary to the BOLDscreen HDMI and plug into Macbook
*#The Macbook should be mirrored onto the BOLDscreen without any discoloration or tint
*#Once the session is over, make sure to plug the BOLDscreen HDMI back into the splitter

==BOLDscreen Not Displaying==
===First-pass Checks and Resets===
*Again, making sure the HDMI splitter (rectangular box labelled "Splitter") is powered on is the first, most often-missed step. The power switch is on the left of the front of the box.
*If it is already on, turn it off. Check again that all the cables are correctly and snugly plugged into their labelled ports. Turn the splitter back on and reconnect the relevant cables on your laptop.
*Wait and watch the BOLDscreen for signs of activity. Usually, the external monitor (the one in the right-hand side of the room that replicates what's on the BOLD screen) will turn on first. The BOLDscreen may flicker and show some startup images before fully coming on and displaying your laptop screen.

===CCN iMac Test===
*If resetting the splitter/cable inputs did not help, try plugging the display HDMI into the CCN iMac.
**This is often a reliable test as to whether it is a BOLDscreen/display issue or a specific laptop/machine issue.
**If the BOLDscreen works when the display cable is plugged into the CCN iMac, the issue might be with the display settings.
***Check the settings like resolution, refresh rate, display mirroring vs. extended etc. on your task computer.
***Check your adapter, if you are using one to connect the HDMI cable to your laptop. Make sure it is clean and completely plugged in. If the screen works via the iMac and resetting the splitter didn't help, your adapter may not be working. Look for a spare adapter in the box on the window ledge. There are also more adapters in the labelled cabinet.
**If the BOLDscreen doesn't work when the display cable is plugged into the CCN iMac and messing with the adapter isn't an option (the correct spare isn't available, you know the original adapter is not the problem, etc.), move on.

===HDMI Splitter Test===
*Unplug the HDMI output cable labeled BOLDSCREEN from the back of the HDMI splitter.
*Plug the HDMI cable labelled BOLDSCREEN directly into the laptop.
**If the BOLDscreen works then its most likely an issue with the HDMI splitter.
***Contact CCN Staff.
***Continue to connect the BOLDscreen directly, do not plug back into splitter system.
**If the BOLDscreen still isn't working, please contact CCN Staff.

BOLDscreen Display

2023-03-20T16:59:56Z

Jaredgil: /* BOLDscreen Coloration Issue */

===BOLDscreen 24" LCD Display===

*[https://www.crsltd.com/tools-for-functional-imaging/mr-safe-displays/boldscreen-24-lcd-for-fmri/ Product Site]

=Setup=
If everything is working correctly, setup should be quite straight forward.
*The BOLDscreen connects via HDMI cable labeled "Display".
*Plug in the display cable to the stimulus laptop or CCN iMac, and the BOLDscreen should mirror the display exactly.
**Often an adaptor is required, CCN offers all the usual adaptors needed (HDMI to USB-C, Mini Display, VGA).
**Please note the Mini Display adaptor only connects in one direction! This is important so you don't damage the display port on the iMac or other devices.
*In addition, the display splitter is setup with an external monitor located to the right of the console computer which should mirror the BOLDscreen so users are able to see exactly what the participant sees.

=Troubleshooting=
'''Make sure the power to the HDMI splitter is on and the HDMI cables are plugged into the correct places (see labels)!'''
==Admin==
*See editing comments in this section for issues with BOLDscreen hardware.


==BOLDscreen Coloration Issue==
There is a known bug with newer MacBooks where the image has a pink tint. This is actually not an issue with the BOLDscreen, but an with how the color settings on the Macbook interact with the HDMI splitter.

==BOLDscreen Not Displaying==
===First-pass Checks and Resets===
*Again, making sure the HDMI splitter (rectangular box labelled "Splitter") is powered on is the first, most often-missed step. The power switch is on the left of the front of the box.
*If it is already on, turn it off. Check again that all the cables are correctly and snugly plugged into their labelled ports. Turn the splitter back on and reconnect the relevant cables on your laptop.
*Wait and watch the BOLDscreen for signs of activity. Usually, the external monitor (the one in the right-hand side of the room that replicates what's on the BOLD screen) will turn on first. The BOLDscreen may flicker and show some startup images before fully coming on and displaying your laptop screen.

===CCN iMac Test===
*If resetting the splitter/cable inputs did not help, try plugging the display HDMI into the CCN iMac.
**This is often a reliable test as to whether it is a BOLDscreen/display issue or a specific laptop/machine issue.
**If the BOLDscreen works when the display cable is plugged into the CCN iMac, the issue might be with the display settings.
***Check the settings like resolution, refresh rate, display mirroring vs. extended etc. on your task computer.
***Check your adapter, if you are using one to connect the HDMI cable to your laptop. Make sure it is clean and completely plugged in. If the screen works via the iMac and resetting the splitter didn't help, your adapter may not be working. Look for a spare adapter in the box on the window ledge. There are also more adapters in the labelled cabinet.
**If the BOLDscreen doesn't work when the display cable is plugged into the CCN iMac and messing with the adapter isn't an option (the correct spare isn't available, you know the original adapter is not the problem, etc.), move on.

===HDMI Splitter Test===
*Unplug the HDMI output cable labeled BOLDSCREEN from the back of the HDMI splitter.
*Plug the HDMI cable labelled BOLDSCREEN directly into the laptop.
**If the BOLDscreen works then its most likely an issue with the HDMI splitter.
***Contact CCN Staff.
***Continue to connect the BOLDscreen directly, do not plug back into splitter system.
**If the BOLDscreen still isn't working, please contact CCN Staff.

BOLDscreen Display

2023-03-20T16:57:45Z

Jaredgil: /* Troubleshooting */

===BOLDscreen 24" LCD Display===

*[https://www.crsltd.com/tools-for-functional-imaging/mr-safe-displays/boldscreen-24-lcd-for-fmri/ Product Site]

=Setup=
If everything is working correctly, setup should be quite straight forward.
*The BOLDscreen connects via HDMI cable labeled "Display".
*Plug in the display cable to the stimulus laptop or CCN iMac, and the BOLDscreen should mirror the display exactly.
**Often an adaptor is required, CCN offers all the usual adaptors needed (HDMI to USB-C, Mini Display, VGA).
**Please note the Mini Display adaptor only connects in one direction! This is important so you don't damage the display port on the iMac or other devices.
*In addition, the display splitter is setup with an external monitor located to the right of the console computer which should mirror the BOLDscreen so users are able to see exactly what the participant sees.

=Troubleshooting=
'''Make sure the power to the HDMI splitter is on and the HDMI cables are plugged into the correct places (see labels)!'''
==Admin==
*See editing comments in this section for issues with BOLDscreen hardware.


==BOLDscreen Coloration Issue==

==BOLDscreen Not Displaying==
===First-pass Checks and Resets===
*Again, making sure the HDMI splitter (rectangular box labelled "Splitter") is powered on is the first, most often-missed step. The power switch is on the left of the front of the box.
*If it is already on, turn it off. Check again that all the cables are correctly and snugly plugged into their labelled ports. Turn the splitter back on and reconnect the relevant cables on your laptop.
*Wait and watch the BOLDscreen for signs of activity. Usually, the external monitor (the one in the right-hand side of the room that replicates what's on the BOLD screen) will turn on first. The BOLDscreen may flicker and show some startup images before fully coming on and displaying your laptop screen.

===CCN iMac Test===
*If resetting the splitter/cable inputs did not help, try plugging the display HDMI into the CCN iMac.
**This is often a reliable test as to whether it is a BOLDscreen/display issue or a specific laptop/machine issue.
**If the BOLDscreen works when the display cable is plugged into the CCN iMac, the issue might be with the display settings.
***Check the settings like resolution, refresh rate, display mirroring vs. extended etc. on your task computer.
***Check your adapter, if you are using one to connect the HDMI cable to your laptop. Make sure it is clean and completely plugged in. If the screen works via the iMac and resetting the splitter didn't help, your adapter may not be working. Look for a spare adapter in the box on the window ledge. There are also more adapters in the labelled cabinet.
**If the BOLDscreen doesn't work when the display cable is plugged into the CCN iMac and messing with the adapter isn't an option (the correct spare isn't available, you know the original adapter is not the problem, etc.), move on.

===HDMI Splitter Test===
*Unplug the HDMI output cable labeled BOLDSCREEN from the back of the HDMI splitter.
*Plug the HDMI cable labelled BOLDSCREEN directly into the laptop.
**If the BOLDscreen works then its most likely an issue with the HDMI splitter.
***Contact CCN Staff.
***Continue to connect the BOLDscreen directly, do not plug back into splitter system.
**If the BOLDscreen still isn't working, please contact CCN Staff.

Staglin MR Suite

2023-03-14T19:37:54Z

Jaredgil: /* Can I Film at CCN? */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to [https://events.ucla.edu UCLA Media team] in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-03-14T19:32:15Z

Jaredgil: /* Scheduling & Administrative */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

===Can I Film at CCN?===
*Filming is allowed at CCN, but only through proper channels:
*#Reach out to UCLA Media team in order to fill out appropriate paper work and acquire proper permits.
*#Once approved by UCLA Media team, email CCN Staff to discuss scope of work and logistics (who will be involved, will an actual scan with a human subject be needed? etc.).
*#CCN Staff can block off time for the shoot free of charge, but every effort must be made to use off-hour times, such as early morning (before 8am), or evening (after 7:00pm) availabilities.
*#Film crews may film inside the control room, but under no circumstances are they to enter the scanner room.
*#A sign reading "Filming In-Progress", must be posted on the outside of the CCN entrance, in order to alert users entering that there is a possibility they might unintentionally be caught on film.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-02-23T05:07:49Z

Jaredgil: /* Personnel */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to handle CCN research equipment without supervision of a user who is full-time staff, graduate student or faculty, and may not operate the scanner unless dealing with an emergency.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-02-23T05:06:00Z

Jaredgil: /* Study Team & Personnel FAQ */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.

===CCN Space===
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Equipment and Peripherals:''' Users must obtain consent from CCN Tech or Mark Cohen to add, change, and/or remove equipment in the control room or magnet room. USB flash drives must be properly scanned for viruses before connecting to console.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.

===Training===
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on [https://bruinlearn.ucla.edu/ Bruinlearn]. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.

===Personnel===
*'''User Rights:''' All users have equal rights and privileges to perform projects at the center. All users will be treated with respect; failure to do so may result in suspension of scanning privileges. Any user can ask questions and suggest policy changes/additions by reaching out to Executive Committee.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.
*'''Observers:''' Persons who have not completed safety certification are not allowed to observe scans or enter the magnet room for training or other purposes. For case-by-case exceptions with respect to scan shadowing, see the sections regarding [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]] and [[Staglin_MR_Suite#Can_an_uncertified_person_shadow_my_scan.3F | Common Personnel Questions]] on this page.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to operate equipment without supervision of a user who is full-time staff, graduate student or faculty.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.

===Scan Procedures===
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Scan Start and End:''' All users have the right to start their scan on time, no questions asked. Start and stop time includes setup and cleanup--users must build this into their scanner scheduling (i.e., scanner must be ready for next group by their scheduled start time). When possible, try and be flexible. However, if the next group is adamant about starting their scan at the scheduled time, then it must be so. If the current scan is running behind, the current group must make an effort to inform the next group. The next group may then, at their discretion, allow the current group to scan into their allotted time, but this is done as a courtesy and not out of expectation that the next user will provide the same. Projects that continually run over time will be required to book more time for future scans.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.

===Billing and Refunds===
*'''Scan Time:''' All scans must be paid for. CCN will pay for pilot scans as appropriate (see previous section: Scan Procedures > Pilot Program), but all others are paid for by users. Free scan hours are not permitted by Sales & Service, with the exception of specific technical testing and protocol development purposes, which must first be approved by CCN Tech.
*'''Refunds:''' Refunds are provided only for events beyond the users' control.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see [[Staglin_MR_Suite#CCN_Space | CCN's Restricted Areas policy]]), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner (coils, mirrors) and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
Extra supplies can usually be found in the tall grey cabinets to the left of the sink. In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course on BruinLearn. If you are not enrolled in the course, please talk to your lab manger or email CCN Tech for an enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-01-26T21:35:48Z

Jaredgil: /* Contacts */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on Bruinlearn. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to operate equipment without supervision of a user who is full-time staff, graduate student or faculty.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see "Restricted Areas"), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once you the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course. Please talk to your lab manger or email CCN Tech for enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

=Contacts=
'''CCN Staff and Contacts'''
*Director: Dr. Susan Bookheimer (sbook@g.ucla.edu)
*Technical Director: Dr. Robert Welsh (rcwelsh@g.ucla.edu)
*Managing Director: Dr. Agatha Lenartowicz (alenarto@g.ucla.edu)
*Administrator: Marlo Duran (mdduran@mednet.ucla.edu)
*Server Administrator: Haiyan Wang (haiyanwang@mednet.ucla.edu)
*Technical Support: Jon Hernandez (jonhernandez@mednet.ucla.edu)
*Research Support Tech: Dr. Melodie Yen (melodieyen@g.ucla.edu)
*Lab Manager/Technician: Jared Gilbert (jmgilbert@mednet.ucla.edu)
**First point of contact

Staglin MR Suite

2023-01-26T21:33:54Z

Jaredgil:

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on Bruinlearn. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to operate equipment without supervision of a user who is full-time staff, graduate student or faculty.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see "Restricted Areas"), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4). If one end doesn't seem to want to slide in, turn it around and try inserting from the other end.
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
** Once you the stand piece is in, you can slide it up and down as needed to provide a stable resting place for your glasses.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course. Please talk to your lab manger or email CCN Tech for enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

=Contacts=

Staglin MR Suite

2023-01-25T14:55:32Z

Jaredgil: /* How do I transfer my scanning protocols from the BMC scanner to the CCN scanner? */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on Bruinlearn. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to operate equipment without supervision of a user who is full-time staff, graduate student or faculty.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see "Restricted Areas"), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4).
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course. Please talk to your lab manger or email CCN Tech for enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer (or from a server) onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

Staglin MR Suite

2023-01-25T14:54:35Z

Jaredgil: /* How do I transfer my scanning protocols from the BMC scanner to the CCN scanner? */

=General Policies=
All policies of the Staglin One Mind CCN aim to ensure participant and experimenter safety and to foster a community of respect, consideration and co-operation. If not followed, the Staglin One Mind CCN reserves the right to review and possibly revoke scanning privileges.
*'''Scan Personnel:''' For the safety of both the participants and the investigators, all scans must have two MR-safety certified investigators in the facility for the entire duration of the scan. In case this cannot be achieved, please make arrangements with one of our MR Technicians to provide support. MR Technicians are not required to be on the premises during all scans, and cannot be assumed to provide backup support without prior notice. Please note that at least one individual present is required to be a full-time/part-time staff, graduate student, post-doc etc. Part-time paid undergraduate researchers cannot presently act as primary users unless submitted to CCN for review.
*'''Safety Certification and Recertification:''' CCN safety certification is done using a combination of in-person sessions and remote work via the Staglin Safety and Training Course on Bruinlearn. Please ask your lab manager/research coordinator for enrollment information. All links and resources necessary can be found on the BruinLearn course. Recertification is also done via the BruinLearn platform, with no password necessary. Please only email the MR Tech if you are experiencing trouble enrolling in the course or you have questions with the materials.
*'''Restricted Areas''': Only safety certified users are allowed to enter the scanning suite (control room & scanner room) unless granted an exemption by CCN. This is for the safety of the individuals and liability of the center. If an exemption is granted, it is for a single instance. It is paramount that uncertified users do not touch any research equipment while shadowing.
*'''Visitors:''' As per Staglin One Mind CCN safety protocol, visitors are not allowed in the MR suite without prior approval. Please contact our MR Technicians to arrange a visit for a group or individual.
*'''Participant Arrival:''' Please make sure that your study participants have a direct contact and that lab personnel will be available to take calls and/or respond promptly to texts/emails as the time of the scan approaches. Study participants should not wait inside of CCN unattended. If a participant arrives early and you are part of the research team, make sure someone is available to communicate with the person and direct them to wait on the bench right outside CCN. If you are in CCN and not part of the research team expecting this participant's arrival, it is up to you if you have the time to ask questions and help figure out who their research contact is. Regardless, still ask them to wait on the bench outside CCN.
*'''Infection Control:''' Current guidance for infection control policies can be found [https://drive.google.com/file/d/18CiRxYb4VmBn4z3tE7jADcGV5wBg4-xb/view?usp=sharing here]. Please make sure you are administering the [https://drive.google.com/file/d/1IZH1bpHUBkDkABNkMd_wBp_ZqhFMAk0h/view?usp=sharing Pre-Appointment Screening Form] to your participants before they arrive to UCLA.
*'''Operations Training:''' The MR Tech offers multiple trainings per month to familiarize individuals with operations in the MR suite. Please enroll in the BruinLearn course and look at the calendar to sign up for available sessions. Additional training opportunities on more advanced or specialized topics will be arranged as appropriate.
*'''Incident Reporting:''' Users are responsible for communicating with CCN staff any equipment malfunction or software irregularities that occur during the course of the scan session. This may include scanner error messages which do not allow users to continue with their session, the breaking or malfunction of peripheral equipment etc. Emergency incidents, such as injuries, natural disasters or magnet quench, should be relayed to the MR Tech immediately and CCN's [https://docs.google.com/forms/d/e/1FAIpQLSckiYXnkzlWcYBfD6BEGTV60Tb36Jj2680Tq8mdw02auoFiKQ/viewform Incident Reporting Form] should be filled out in a timely manner.
*'''Scan Time:''' All scans are expected to start and end promptly at the scheduled time. It is the investigators’ responsibility to communicate with the CCN staff and/or other investigators if these times cannot be met. Please note that CCN and/or other investigators may not be able to accommodate requests for change of scheduled time when these are communicated less than 24 hours prior to the appointment.
*'''Cancellations:''' Scans must be cancelled >24hrs prior to the scheduled time to avoid scan charge. Scans cancelled within 24hrs of the scheduled appointment may be charged the full scan fee. Please fill out this [https://docs.google.com/forms/d/e/1FAIpQLSfhU4TDAlf6-ORd1ifnw8neLhcqa80aJzdd-mYPYeivlBksrg/viewform scan cancellation form] in order to inform CCN Tech of issues leading to cancellation. Each funded project has 2 free cancellations assigned when it starts and accrues another free cancellation after every 10 completed scans.
*'''Scheduling:''' The center does not mandate a strict limit on when scans can be booked relative to the scanning date. However, to foster cooperation and consideration within the community, booked scan times are assumed to be filled (assigned a participant) promptly and booked on an as-needed basis. Scans that are booked in advance, above and beyond the current scheduling norms, will be reviewed by the CCN staff and potentially canceled. Investigators whose experimental needs do not fit these guidelines are encouraged to contact our MR Technician to make other arrangements.
*'''Data Transfer:''' All f/MRI data are transferred automatically to a dedicated server. In cases where data must be transferred manually from any of the computers in the MR suite, please notify the MR Technician to make arrangements. No external storage devices (flash drives, hard disks, etc.) are to be connected to the scanner without prior approval. If data is not visible in the DICOM server 24 hours after acquisition, please contact MR Technician immediately to resolve. Due to high scan load, only 3 days of scan data can be guaranteed to be kept on the host machine at any given time. It is not CCN's responsibility to check that data has transferred to data server without issue.
*'''MR Suite:''' It is the responsibility of all experimenters to maintain the facility in a clean and orderly state. This includes all surfaces, linens, cabling, computing and other equipment in both the MR room and the scanner operation room of the MR suite.
*'''Protocol Testing:''' Each new protocol is granted off-hours time to test and refine the scanning protocol, at no charge. All such scans must be booked directly through the MR Technician.
*'''Pilot Program:''' The Center will consider proposals by members of the UCLA community to access both the scanning and analysis core services for pilot studies without charge to the investigator. Priority will be given to junior investigators and to proposals for novel cognitive neuroscience projects that have a high likelihood of achieving extramural funding. To submit such a request, email the completed [https://drive.google.com/file/d/1TT5Udu4ysvTsWVCPA8DgdlHcb-uytJ3E/view?usp=sharing application] to the CCN Managing Director. The proposal will be reviewed by the Executive Committee members and CCN personnel will contact you regarding the status of the submission.
*'''Volunteers:''' All volunteers who would like to join a lab and gain valuable research experience at the Staglin Center are required to undergo the full on-boarding process with the [https://www.uclahealth.org/Volunteer/ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Program]. Please read through the [https://drive.google.com/file/d/1zPvjn6u_a6ogrXOi2bJVTLCrzhcw35qz/view?usp=sharing Staglin Volunteer Addendum] for duties and responsibilities. Please understand that volunteers are not allowed to operate equipment without supervision of a user who is full-time staff, graduate student or faculty.
*'''Phlebotomy:''' CCN has gone through the necessary review and approval to open C7-439C (EEG Prep Room) to its users as a make-shift blood collection site. Strict adherence to guidelines must be followed. Please see [https://drive.google.com/file/d/1c67gsKoGkk957NTorkuGQbxa7Bj1Fiiv/view?usp=sharing Blood Collection SOP] for details.
*'''MR Technician Services:''' The Staglin One Mind MR technicians maintain the MR facility and are available to support experimenters in all aspects of MR imaging, including assisting during scanning. If there is an anticipated need for support during scanning, experimenters must contact the technicians well in advance of the scheduled scan. Contact information is posted in multiple areas throughout the center (e.g., on the control room wall, by the Eyetracking computer) in the event of unanticipated issues during the scan.



=Project Management at Staglin=
The figure below presents a general flow chart for starting a project at Staglin. [[File:CCN projectFlowChart.png| 400px | thumb | Project Startup Flow Chart ]]
*The study PI or co-coordinator is responsible for initiating an account (creating a new project) at CCN.
*Flow chart and instructions for project startup can be found [https://www.sistat.ucla.edu/ccnsas/AboutCCNSAS.asp here]
**After reviewing instructions, if you still have questions, please reach out to [mailto:mdduran@mednet.ucla.edu Marlo Duran]

==Personnel==
Information about lab members can be found under General --> My Profile | My Personnel.
[[File: MyProfile_MyPersonnel.png| 200px | thumb | center | Personnel Page ]]

===Adding a New User===
Before CCN Techs can activate a user for scanning in the scheduling system, an account must be created for them by a member of their lab. Your lab study PI or co-coordinator should have administrative privileges to add new users to the lab.
#Navigate to "General" → "My Profile | My Personnel"
#Under the "User" dropdown menu, select "Create Passport For New User" [[File: CreatePassport_SISTAT.png| 200px | thumb | center | Create Passport ]]
#Input the new users information (bolded fields), and the new user will receive an email with their login credentials
#Once the account is created, please reach out to CCN Techs to activate their account and input their certification information

===DICOM Accounts===
CCN has a DICOM server that stores raw data under each group's directory.
To apply for a DICOM server account:

*Send an email with the following information to the CCN Programmer Analyst [mailto:jonhernandez@mednet.ucla.edu Jonathan Hernandez]
**Your Hoffman2 account ID if you have one
**CC your request to the PI whose group directory you need access to for approval
*If you have an account with the Brain Mapping Center and want access to the CCN DICOM server, you will still need to apply for an account. CCN and the BMC are separate organizations and require separate accounts and policies.

===Study Team & Personnel FAQ===
====Can an uncertified person shadow my scan?====
*As per the information above (see "Restricted Areas"), uncertified individuals are not allowed in the control room unless granted an exemption by CCN. Contact CCN for such an exemption if it's necessary for someone to shadow your scan. Regardless, the uncertified person is prohibited from touching any research equipment and any exemptions granted only apply to a single instance. Users who have started but not finished the certification process are considered uncertified until the full certification is completed. If you have questions about this, please ask.

====Can I be a primary user?====
*See "Scan Personnel" above. Current CCN policy stipulates that primary users need to be full-time in some capacity (staff, faculty, postdocs, etc.). Also, Primary Users are required to have significant scanning experience. Primary Users typically start as Secondary Users (safety seconds) and work through numerous scans and trainings with their team before being granted Primary User status.

====Primary User (Responsible User) Definition====
*Allowable Roles: Full-time staff, Post-doc, Graduate student, or Faculty member
*Can perform all scan related responsibilities independently without the need for supervision
*Will serve as the primary scan operator
*Responsible for assigning tasks to and providing oversight for the secondary user, especially if secondary user has volunteer status

====Secondary User Definition====
*Allowable Roles: Any of the aforementioned full-time roles, Part-time paid/work-study students, volunteers
#Full-time roles
#*Allowed to perform all responsibilities independently without supervision of the primary scanner
#*May serve as scan operators
#Part-time paid undergraduate/work-study
#*May perform responsibilities explicitly defined in their UCLA approved job description independently without supervision
#*This can include operating the scanner, handling scanner and peripheral equipment, interacting with participants
#*May not serve as primary user
#UCLA volunteer
#*May not independently handle participants, coils, or operate MR beds/controls
#**Must '''ALWAYS''' perform these tasks under strict supervision of the primary scanner/responsible user
#*This can include handling scanner and peripheral equipment and directly interacting with participants, e.g. assisting in placing them into head coil
#*May not serve as the scan operator
#*In the event of an emergency where the primary scanner is unable to perform their duties, volunteer personnel should be trained on stopping the scan and removing the participant
#*Required to undergo full CCN safety training
#*Must be officially onboarded via [https://www.uclahealth.org/volunteer/clinical-ucla-health-sciences-volunteer-program UCLA Health Sciences Volunteer Office]
#*Please refer to the [https://www.semel.ucla.edu/sites/default/files/users/user-739/addendum-staglin_center_11.26.19.pdf Staglin CCN Volunteer Addendum]

==Funding==
===Add Fund===
*Funding sources can be added under "Financial" → "Add Fund"
**New projects must be linked with Active funds
*Adding a fund requires:
*#Funding agency
*#Active FAU
*#Start and End date
*#Fund manager overseeing this fund

==Project Documents==
*CCN requires new projects to upload approved IRB documents before scanning can commence.

=Facilities & Equipment=

==MRI Facilities==
The Staglin IMHRO Center for Cognitive Neuroscience operates a Siemens 3 Tesla Magnetom Prisma Fit MRI Scanner running VE11C software, equipped with 20, 32, and 64 channel head coils.
*Sequences: Standout sequences include full CMRR multi band package, Siemens simultaneous multi slice with physio logging, 3D multi-delay pCASL, T1 and T2 structural with navigator technology, multi shell, multi band diffusion, MEGAPRESS and HERMES multi voxel spectroscopy.


===Scan Simulator===
An MRI simulator that gives subjects a realistic sensory experience.
*Includes Mo-Track software, and a dedicated laptop to play movies and recorded scanner noise

===Quality Control===
Staglin runs a daily stability check via the Siemens Service Platform to check signal intensity and drift. A weekly QA protocol and a more in-depth monthly routine is also acquired for advanced analysis, including QA for each coil, and RF spectrum analysis for each peripheral device.


===Multimodal Data Collection===
*[https://www.ccn.ucla.edu/wiki/index.php/StaglinCenter:EEG-FMRI Concurrent EEG]
*[[Concurrent Low Intensity Focused Ultrasound (LIFUP)]]
*[[Eye Tracking]]


===Testing Facility===
A dedicated private room for screening, pre-testing, interviews, and post-tests. Each group is allowed use of the room for 30 minutes before or after their paid scan, at no additional charge.

===Electronics and Machine Shop===
Facilities for fabrication of specialized devices required by the users, such as radio receiver coils, stimulation and response devices, holders and stabilizers for subjects.

=== MR Suite Supplies===
In general, please contact CCN staff if something is running low.

=== Where to order supplies ===
*'''GSR electrodes''' (EL509, 100 electrodes/box): [http://www.biopac.com/disposable-radiotranslucent-dry-electrode Biopac Systems, Inc.]
*'''Self-adhesive wrap''' (Coban tan wrap, item # 2082, 2 in x 5 yardm 36 rolls/box): [http://www.vitalitymedical.com/coban-self-adherent-wrap.html Vitality Medical]

==Support and Peripheral Equipment==

===Peripheral Equipment===
Peripheral equipment available for projects include:
*Siemens intercom system
*Siemens physiological measurement system
**Includes pulse, respiration, and EKG
*[http://www.mrivideo.com/visuastimdigital.php VisuaStim digital system] by RTC
**Includes goggles/headphone/controller unit
*[[Opto Acoustic Noise Canceling Headphones]]
**Thin profile headphones that fit in 32CH coil with active noise cancellation technology
*[[BOLDscreen Display]]
**LCD display system controlled via fiberoptic cabling
*[[Current Designs Response Devices]]
**4-button, 2-button, and track-ball response devices
*[[FIRMM]]
**Real-time motion monitoring system
*[[BioPac MP150]]
**For collecting physiological measures including skin conductance, respiration rate, and pulse rate/waveform
*[[Eye Camera]]
**Used to monitor wakefulness
*[https://www.ccn.ucla.edu/wiki/index.php/Eye_Tracking EyeLink 1000 Eyetracker]
**Used to monitor fixations and saccades

===iMac Computer===
The MR suite is equipped with a dedicated iMac computer running Mac OS High Sierra with a dual-boot Windows 10 partition capable of running:
*Psychophysics Software:
**Psychtoolbox,
**PsychoPy,
**E-Prime,
*MATLAB 2015b
*AcqKnowledge 4 (for BioPac MP150)

For new software, please contact the MR Technician before installation.

===Lensometer===
A tool for measuring the prescription on an eyeglass lens.
* This is stored in a small, rectangular box in the cabinet with the MR glasses. It is a white box under the cleaning wipes (Image 1 below).
* Open the box and remove the components within (2).
* Stand the largest piece upright and slot it into the divot on the outer shell of the box (3).
* Slide the reflective rectangular piece horizontally into the small slats. This may take a bit of wiggling (4).
** You can leave this piece aside unless you want to measure a pair of glasses. Its purpose is to provide a stand to stabilize the glasses on.
* Squeeze the silver trigger on the back and hold the lens in question in the resulting aperture space. Release the trigger and the lens will be held firmly in its position (5).
* Look through the eyepiece and find the green, starry shape that will be defining the focus. If it's off-center or totally missing, adjust the position of the lens in its measurement position. Once you find it and it's centered, turn the black dial on the right until it becomes clear and focused.
* Read the little window on the left of the tool to see what the corresponding prescription is (6). Red and black numbers correspond to positive and negative.

<gallery>
lens_storage.jpg|1|1. The lensometer is stored in the MR glasses cabinet.
lens_case.jpg|2|2. Open the case to find the tools inside.
lens_mounted.jpg|3|3. The lensometer successfully mounted on the case.
lens_stand.jpg|4|4. The glasses stand slid into place.
lens_glasses.jpg|5|5. Use the tool to grip the lens and rest the glasses on the stand if necessary.
lens_dial.jpg|6|6. Turn the black dial on the right until the starry shape is in focus. The corresponding prescription will be shown here.
</gallery>

==CCN MR Documentation==
*[https://drive.google.com/file/d/13xyaDkLcjBykdLvge3fMe-t_9HoukyMR/view?usp=sharing Safety Manual]
**Topics include: MR safety concerns, hazards, common and adverse reactions etc.
*[https://drive.google.com/file/d/1VjxICrPRAf_A6R3wZ8EMBQ1j9SRqd1rL/view?usp=sharing Operations Manual]
**Topics include: Running QA, standard reboot procedures, saving log files, editing subject info after a scan etc.



=Common Questions and Concerns=
(In Progress)
==Implants & Devices==
===Is my participant's implant safe?===
*The simple truth is, we don't know yet! Please refrain from emailing CCN personnel without acquiring documentation, records, or official communications from a medical professional.

'''I have received information, now what?'''
*If you receive manufacturer information (make/model number etc.) about your participant's implant, please go one step further by searching the web for implant safety information. Oftentimes there will be documentation published by the manufacturer or the FDA.
*If you are unable to get specifics about the manufacturer/model of your participant's implant, please forward as much information as is available to CCN Technical Staff. This is often in the form of communication from your participant's surgeon, radiologist or medical team.

'''My participant can't find any information about their implant from authoritative sources, but has had previous MRIs and assures us it's MR safe. Can they scan?'''
*Having previous MRIs does not automatically clear their implant to scan at CCN. Most MRIs will be clinical, and there are many meaningful differences between clinical scanners/sequences and research scanners/sequences. Plus, because your participant is receiving no clinical benefit from this scan, CCN and your scanning team should aim for zero risk to protect yourselves and the center.

'''Safety Status of Common Implants & Devices''' - Coming Soon

==Certification & Training==
===I am BMC certified. Will I need to get re-certified to be allowed in the CCN scanner and/or to access the CCN server?===
*Yes. CCN and BMC are separate organizations, so you will need to be safety certified at CCN to access the scanner and server.

===Why am I not in the user dropdown list when scheduling a scan?===
*The most likely reason is that your safety certification has expired. You can see certification expiration dates in the My Profile | My Personnel page. Users also receive an email a few weeks before expiration.
*The Re-certification Exam can be found on the Staglin Safety and Training Course. Please talk to your lab manger or email CCN Tech for enrollment link.



==Scheduling & Administrative==
===Why isn't my project showing up on the system?===
*The most likely reason for this is because your project has run out of funds. If you navigate to "Projects" --> "Summary of Existing Projects", you'll find information about all your labs projects. Projects with balances in parenthesis i.e. ($1200.00), are overdrawn and more funds need to be encumbered.
[[File: Projedcts_Summary.png| 200px | thumb | center | Projects Dropdown ]]
[[File: Funding_Overdrawn.png| 800px | thumb | center | Summary of Existing Projects Attn: Project Balance]]

===How do I transfer my scanning protocols from the BMC scanner to the CCN scanner?===
*Please export a copy of the .exar1 files of the scanning protocol from BMC scanner computer and email the .exar1 to CCN Technical Staff, who can import the protocol. for you. Alternately, you can also copy the DICOM data of a subject directly from the BMC scanner computer onto a CD, which can be converted in the exam interface. Please contact CCN lab manager with requests and files for transferring protocols. Note: CCN scanner computer does support data/protocols stored on flash drives, but drives must be virus scanned every time before being connected to the host machine. Sophos anti-virus is available on the CCN iMac next to the scan computer.

File:MockScanner.png

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Jaredgil: Photo of the mock scanner inside of CCN.

Photo of the mock scanner inside of CCN.

Staglin MR Suite

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Jaredgil: /* Certification & Training */

Staglin MR Suite

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Jaredgil: /* Why isn't my project showing up on the system? */

Staglin MR Suite

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Jaredgil: /* Why isn't my project showing up on the system? */

Staglin MR Suite

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Jaredgil: /* Scheduling & Administrative */

File:Projedcts Summary.png

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Jaredgil: Jaredgil uploaded a new version of File:Projedcts Summary.png

Projects drop down.

File:Funding Overdrawn.png

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Jaredgil: Screen shot of overdrawn accounts.

Screen shot of overdrawn accounts.

File:Projedcts Summary.png

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Jaredgil: Projects drop down.

Projects drop down.

Staglin MR Suite

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Jaredgil: /* =Why isn't my project showing up on the system? */

Staglin MR Suite

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Jaredgil: /* Common Questions and Concerns */

Staglin MR Suite

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Jaredgil: /* Facilities & Equipment */

Staglin MR Suite

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Jaredgil: /* Project Management at Staglin */

Staglin MR Suite

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Jaredgil: /* Project Documents */

Staglin MR Suite

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Jaredgil: /* Project Management at Staglin */

File:MyProfile MyPersonnel.png

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Jaredgil: screen shot of General drop down menu.

screen shot of General drop down menu.

Staglin MR Suite

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Jaredgil: /* General Policies */

Staglin MR Suite

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Jaredgil: /* CCN MR Documentation */

Staglin MR Suite

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Jaredgil:

Staglin MR Suite

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Jaredgil: /* Project Management at Staglin */

Staglin MR Suite

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Jaredgil: /* Personnel Pages */

Staglin MR Suite

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Jaredgil: /* Project Management at Staglin */

Staglin MR Suite

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Jaredgil: /* Starting A Project at Staglin */